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As more companies are starting to require employees to fulfill multiple positions with a variety of responsibilities, it can be challenging for them to juggle all these different assignments and projects. But, according to Inc. Magazine, there is a method that, when implemented into a custom database software, can help produce clear and effective to-do lists for a company's workforce.

According to Inc., companies may want to base their project management and prioritize their tasks based off the Pareto Principle. The mathematical theory states that 80 percent of the effects of something come from 20 percent of the causes. For example, oftentimes about 80 percent of a sales forces revenue will come from roughly 20 percent of the team. This is also a very prevalent statistic in major sports.

But, Inc. argues that this formula can be used to help prioritize and delegate duties and responsibilities and can be done very effectively with use of a custom database software.

This method involves ranking the tasks involved in completing an assignment on a scale of one to 10. This ranking is twofold, the first one should be how much effort an assignment will take to complete with 10 being maximum effort and one being very little. The second is the result of the assignment, with one having very little effect on the overall workload and a 10 having a major impact. By dividing the two numbers, manager and employers are given the ranking of an assignment.

While this may seem like a complicated process, if managers consult a FileMaker developer they can create a custom database where employees are able to punch in these rankings for daily assignments and tasks and are then given a prioritized assignment list. By having such an effective and laid daily – and even weekly and monthly – plan, companies may find themselves much more productive than before. 

With technology evolving and improving at an unprecedented rate, businesses must evolve with it, oftentimes changing to meet customers demands or to save off of improved technologies. One such change has been the adoption of the subscription business model by many small businesses. The use of a custom database software can help all companies interested in becoming a subscription service make that change with efficiency.

According to BusinessWeek, more than 40 percent of media and digital-products companies worldwide will use subscription services for their fulfillment, billing and renewals by 2015. However, there are challenges that come with using a subscription model, including controlling customer churn, managing credit-card charge backs and delinquent payments and ensuring the security of customers’ financial data.

While these obstacles may appear daunting at first, the use of a custom database software can allow these media and digital-products companies to maintain accurate records of customer payment information as well as monitor access to guarantee the safety of sensitive financial information.

“In e-commerce, you typically see a 2 percent conversion rate for everyone who visits your site. We can afford to see a much lower conversion rate, as long as the person continues with us each month,” says Millie Tadewaldt, the managing director of Sandbox Industries, a Chicago-based incubator, to the source. “It doesn’t take very many sign-ups off a blog post to cover our cost.”

Despite its rising popularity and healthy numbers, many companies are still hesitant to adopt a subscription service model due to notorious customer complaints. According to BusinessWeek, the key is to make sure that it’s convenient to customers. Allowing customers to cancel orders last minute or rush deliveries may, at first, seem like a headache to companies, but using a custom database software that maintains and displays customer requests in an accurate and easily accessible manner makes providing these advantages much easier for businesses.

Over the past ten years more advances in communication and business technology have occurred than ever before. One such innovation has been the advent of the smartphone, as well as the development of apps and software programs that allow these devices to be such a useful tool. In a June Entrepreneur article, the magazine says that using a smartphone can inherently increase a company's productivity, which can be directly enhanced from using a mobile custom database software.

According to the source, one of the best ways smartphones can help employees remain productive, regardless of location, is by helping them manage tasks. A custom database software that is both available for standard personal computers as well as in a mobile version such as FileMaker GO is an excellent application for a business oriented smartphone.

Because FileMaker GO syncs with the FileMaker database in the office computer, users gain full access to all of their documents, projects and tasks. This allows them greater visibility into what needs to be done and by when.

While task and project management may be one of the best ways companies can utilize mobile devices, the number of capabilities doesn't end there especially with a custom database software. Entrepreneur gives another example of using a smartphone to scan business cards or receipts that may be accrued on business trips or at recruiting events. Using FileMaker GO, workers can directly upload these critical documents into the database either through scanning them or taking a picture.

In addition, the obvious communication advantages are also available through using smartphones. Having access to emails as well as any updated spreadsheets, analytical data or presentation documents makes a smartphone, when coupled with a custom database software such as FileMaker GO, an incredibly productive business tool. 

In today’s world of mobile media and social networking, if companies aren’t using these avenues as a means of advertisement and marketing they may not be able to reach key demographics that could help propel their business. But, oftentimes, companies are not aware of how to properly measure the usefulness of their campaigns despite how critical these platforms may be. This conundrum can be solved with the use of a custom database software to help store key analytics about the use of these burgeoning media sources.

In fact, according to a survey by Prosper Mobile Insights, 74 percent of mobile users say they pay full attention to mobile ads while browsing the internet. Also, 35 percent of respondents say they do this on a regular basis and 38 percent on an occasional basis..

Furthermore, 59 percent of smartphone and tablet users surveyed say they regularly pay full attention to advertisements while visiting top social media websites, which has come into its own as far as digital marketing and advertising goes.

“Social media continues to emerge as an important marketing channel and major brand marketers are devoting more time and attention to understanding its impact on consumers,” said Andrew Lipsman, the VP of industry analysis at comScore, a digital analytics company. “While marketers understand the importance of a channel that now accounts for one 1 in every 7 minutes spent online, many are challenged to quantify its effectiveness.”

By consulting a FileMaker developer to create a custom database software that can hold the necessary analytics and tracking numbers of social media and mobile marketing, companies can quantify the effectiveness of their advertising campaigns. These numbers can help them push the strategies that created a positive reaction and scale back ones that may have left consumers less responsive.

While many managers may champion the individuals who work 50 to 60 hour work weeks, some experts claim that more hours does not necessarily mean more productivity. According to an article in Harvard Business Review from Harvard Business School professor Bob Pozen, workplace productivity and project management is more about work done rather than time spent, something that can be measured very effectively by the use of a custom database software.

In the article, Pozen points toward meetings as a main point of unproductive time. While meetings may be a great way to communicate with a group of individuals involved in a specific project, or with someone who may be working remotely, they are often unfocused and too long. While a meeting can be an exceptional way to distribute documents and information, the use of a custom database software can easily accomplish this while co-workers remain productive and focused.

Furthermore, Pozen cites a previous HBR article saying that 62 percent of the “highest-earning” individuals in America work 50 hours or more per week, with 35 percent putting in 60 hours or more. This can not only be detrimental to these workers’ personal lives, but also to workplace morale. While many individuals may see long hours as the best means of measuring work ethic and productivity, one way to curtail this decadent habit is to set up a metric system that effectively displays a workers or project team’s progress.

This can easily be done with a custom database software much like FileMaker. Database technology can allow workers to load their completed assignments and check task lists as they progress toward completing a project. By giving employees a way to visualize their progress, it may allow them to accurately assess their productivity so they can achieve a healthier work-life balance.

As the warmer weather begins to settle in and the summer months start to come around, many Americans will find themselves spending more time away from the office than usual. For many project managers, this may mean productivity could see a sharp decline during the next three months. But, with the use of custom database software, that doesn't necessarily have to be the case.

According to the survey by Morpace Inc. – a marketing research and consulting organization – 58 percent of Americans plan on taking a summer vacation this year, with only 26 percent anticipating not embarking on holiday. Over 60 percent of those planning on vacationing will be traveling farther than 100 miles from their home. In addition, roughly 17 percent plan on traveling abroad.

While the previous statistics may seem alarming to some managers on how much time individuals plan on spending away from the office, the fact that 42 percent of respondents plan on vacationing for "more than a week" can severely upset a company's workflow. This is especially true during the month of July, proving to be the most popular month for vacations with 44 percent of workers taking time off during the seventh month of the year.

With so many employees hopping in and out of workplaces for extended periods of time during the summer months, the use of a custom database software can help managers delegate tasks and projects to the available workers while others may be away.

Furthermore, for those employees on the road who wish to still remain productive, the use of mobile databases such as FileMaker GO can help these workers manage projects without needing to be in the office. 

When it comes to customer interaction social media is a great choice, but email campaigns are one of the best – and underrated – avenues that companies can take. While many companies are a little too weary at annoying their customers with email updates, Inc. Magazine provides some tips for the trade that will allow businesses to get the most out of these campaigns, oftentimes with the use of a custom database software.

According to the source, businesses should email more often. While most companies will send out one or two emails per month to promote a sale or a new product, the standard should be around one every one to two weeks.

That being said, crafting emails can be a timely procedure. But, the use of a custom database can help marketers store an email template they can use to help structure each email. Although many company emails may have a similar aesthetic, it's important for businesses to change up the content, especially if they're emailing more often than previously. Adding variety to an email marketing campaign can help keep customers engaged and looking forward to the next email the company may have to offer.

Furthermore, using "remails" is a suggested way to increase the amount of customers who will look at each email. By storing emails in a custom database software – as well as keeping track of analytics and statistics such as how long customers will spend looking at emails and which get opened – businesses can access them and send the email again under a different subject title. This may increase an emails return on investment from 20 percent to up to 100, according to Inc.

While these practices for creating and deploying emails are important, the analytics of the effects of the emails are just as important. In order to maintain a custom database that can efficiently hold and deliver these statistics, businesses may want to consult a FileMaker developer. 

In today’s digital age, it’s become almost imperative that companies maintain social media accounts on all platforms, from Facebook to YouTube. But, in order to get the most out of these avenues of customer support, they need to participate in the social networking aspect, most effectively doing so by providing customer support.

Using custom database software can help these companies with social media campaigns as a means to organize projects and posts as well as maintain analytics, which can be important for participation considering that many consumers expect companies to be organized and efficient with how they use social media.

In fact, according to a survey by American Express, 42 percent of social media users are more likely to inform other consumers if they have a good experience with a business whereas 53 percent will warn their fellow consumers about a bad experience with a company. Although social media users are most likely to admonish rather than praise, they are also willing to spend more for great service.

Many consumers will use Twitter and other social media as a means of communicating with customers on problems they may be experiencing with their products. According to an experiment by STELLAService – a consumer resource service – that was conducted on 25 major companies, more than 50 percent of the consumer related questions they asked on Twitter were left unanswered.

In fact, there were only two companies where consumers were guaranteed to get an answer from and they were L.L. Bean and Zappos. The latter of which would respond to every single question in under an hour.

If companies wish to excel in this type of customer service as well, they may want to invest in a custom database software where they can maintain and easily access social media metrics and analytics as well as useful customer information for marketing and PR managers to utilize when answering customer questions.

Expanding a company can be a time consuming task. Between training new hires and integrating them into the workflow, managers may not be able to maintain required productivity levels – especially in fast-paced industries much like advertising and marketing. To quelm these necessary conflicts, firms may want to invest in a custom database software that can aid in training new hires as well as maintaining productivity within the rest of the company, especially as many firms plan to expand.

According to a survey by the Creative Group – an advertising and media staffing agency – 15 percent of marketing and advertising executives plan to add full-time staff within the next three months. But, while only 4 percent plan on reducing staff, this makes the net percentage of hiring managers at 11. This statistic is one point up from the group's second-quarter forecast.

According to the survey, social media, account services and web design/production are the areas that are in the highest demand. All of which are positions that may rely heavily on software like FileMaker that can allow them to track analytics, account statistics and necessary information as well as post projects.

"Investments in online projects and, in particular, social media initiatives continue to grow," said Donna Farrugia, the executive director of The Creative Group. "Hiring managers at organizations of all sizes and in every industry seek professionals who can help develop and execute digital campaigns, and cultivate online communities. Agencies also are looking for account services professionals to help manage new and existing client relationships, as well as identify opportunities for growth."

While many positions within the advertising industry require communication across all departments, the use of a custom database software may alleviate the conflicts that can come with new hires who are still learning any given firm's mode of operating. This is done by providing an easy and efficient way to post project results and manage tasks and projects. 

When it comes to completing high priority projects or overall company productivity, warmer summer weather can have an adverse effect on these important goals. But, rather than locking employees in their offices until the projects are done, most companies have actually given their workforce benefits during the summer months that allow them time out of the office, increasing the importance of a custom database software to track productivity.

In fact, according to a new survey from OfficeTeam – a nationwide staffing agency – the most coveted perks that employers are looking for with the summer months rolling up are flexible schedules and the ability to leave work early on Fridays. The former was the top prize with 41 percent of votes and the latter pulling 28 percent of votes. These results are very similar to the same survey conducted in 2009.

Furthermore, 75 percent of HR managers interviewed by OfficeTeam said their company has instituted a flexible summer schedule for employees while 63 percent have begun allowing workers to leave early on Fridays. While these incentives may increase morale for employees and keep top talent happy with their current positions, it may also curtail production, which OfficeTeam warns against.

“Businesses introducing flexible work arrangements should establish clear policies to ensure productivity isn’t negatively affected,” said Robert Hosking, executive director of OfficeTeam. “Its beneficial to stagger schedules and cross-train individuals so there’s always staff coverage. Conducting regular check-ins with team members who have alternate hours also helps keep projects on track.”

By using a custom database software, managers can track employee productivity and project progress to determine whether these schedule benefits are too loose or offer the appropriate amount of rest and relaxation. FileMaker is a database software capable of fulfilling these demands. Furthermore, the mobile version, FileMaker Go, can be used for any employees or managers who may be out of the office.