Balancing Productivity at Home

When you are working from home, it is fairly easy to wake up, reach for your laptop and get on with your workday from bed. But do you want your bed to be your office? We would rather not. If you played sports in school, you knew that you had to prepare before every game; by having your lucky socks on, taping your strong dominant wrist or ankle, or even having a team ritual for good luck. Some of us who are gym enthusiasts also know that to prepare for a trip to the gym you had to make sure you packed the protein bars, towels, headphones, and even an extra change of clothes. But as COVID-19 sent our daily routines into havoc, we, at Kyo Logic took the opportunity to adapt to the situation and make the best of it for the team. How do we make the best of the quarantine? We plan our day with purpose and take each stride with resolution.

  • Your Morning Routine Does Not Have to Change

Why break the morning routine to jump right into action? We find that it is so vital to continue a morning routine even during these unpredictable times. While we put on the first pot of java every morning, some of us walk our dogs as it brews to take in some fresh air and if the sun is out it gives us a chance to get some fresh vitamin D. As we walk in the door, the aroma of freshly brewed coffee welcomes us back home and urges us to get the first sip to get the day going, if not coffee, a delicious cup of English Breakfast will do, too. Since commuting is no longer part of the routine, before your shift, we highly recommend extra time to enjoy an activity that can improve your mood, whether it’s your favorite hobby, exercise, a conversation with a loved one, or a nice bubble bath to do the trick. Because nothing trumps a positive mood even at 8 a.m. on a Monday morning.

  • Stay Looking Good for Yourself & Those Lengthy Zoom Meetings

How can we work around no barbers and hairstylists to help us groom the infinite hair growth? For starters, it is a challenge for women to cut their own hair, so we won’t even get into that. But if you are a man brave enough to challenge your self-grooming skills, nothing a 20-dollar hair buzzer, a mirror, and steady hand cannot fix. You might be surprised how good it turns out.

Maintaining good hygiene habits and dressing appropriately for work is a way to demonstrate to yourself and your team that you value your job as much as you did three months ago. Now, we certainly do not expect anybody to walk around the house in a three-piece suit, but a pair of kakis and a polo seems most appropriate. Combine a free haircut with decent clothes and you would be surprised how good it can make you feel once you’re working a full day’s shift from home.   

  • Breaking Away for a Few Minutes Will Not Harm Your Productivity

Productivity is essential in the workplace, but how do we find a balance between productivity and emotional health? It is easy to get absorbed by a long task; however, those breaks you took at the office to grab a snack or another cup of joe can apply to working from home. Free up the overload of a lengthy task by reading up on the news, a topic of interest or simply kicking back for 5 minutes and enjoying your favorite song. Because reducing your daily stress can have a significant impact on how efficiently you will achieve your daily goals.

  • Staying Healthy is Key to Feeling Great

Now that many of us have cut back on take out for lunch, it is a great opportunity to implement a healthier diet. Your health is extremely dependent on your eating habits and now that your commute was cut to zero minutes, take the time to prepare healthy delicious meals by preparing them in larger quantities to reheat throughout the week. A delicious lean steak or pan seared chicken breast with sautéed kale or salad will go a long way, a turkey chili with vegetables can also pack a lot of flavor for a healthier option instead of the philly cheese steak from the deli by the office. No reason to not cheat here and there with two scoops of your favorite ice cream and homemade cookies for happy taste buds.

Many who would dedicate time at the gym after work, have been really affected by the quarantine. The opportunity to buy some workout equipment hasn’t been more convenient than now, without breaking the bank. Others prefer to go out for a run, a hike or riding a bike, all while maintaining social distance.

An absolutely valuable asset is to stay relatively active while consuming a healthy diet of lean proteins, vegetables and whole grains. Increasing your energy and improving your quality of sleep will prove that practicing these healthy habits will make a better version of yourself.

  • Add Value to Your Organizational Skills

According to our Senior Developer, Christian, a fantastic strategy that helps get your day going without mental interruptions, is creating a list of any non-work-related activities you would like to accomplish during the day. He explains that coming up with that list helps him focus on the work at hand, without getting distracted by the thought of those non-work-related tasks. Knowing early in the day that you can accomplish a specific task, will organize your planner and thoughts, so that you can make the construct of time work in your favor.

Creating a list of tasks not related to work is just one tool to maintain your focus, but how do you organize your day? How do you not deviate from your work plan? At Kyo Logic, we do not only focus on our pups, coffee and haircuts. We are also implementing strategies that will help us get through the day successfully and with the least amount of stress possible. Our Lead Developer, Justin, exercises a tool that many of us use partially and subconsciously, but he puts it into perspective for us. This method is called the Pomodoro Method, and it consists of drowning out the noise while working on a task and taking short breaks without interruptions. The interruptions meaning no phone, no email, and no Slack notifications.

Before you begin a Pomodoro in your schedule, you should “visualize how a problem will be solved before starting.” Breaking will enable you to reset your ideas with a clear head and prevent any cognitive overload. A valuable aspect of the Pomodoro Method, is not allowing yourself to get into quicksand, and essentially staying ahead of your workload to enable you to determine the urgency of the task at hand and to ask yourself: “Is it realistic for me to take on more tasks at the moment?” Successful Pomodoros must be organized in order of priority and what brings the most value to your work and to the company. It may sound “easier said than done,” but with the Pomodoro Method you will find yourself completing a task and moving onto the next one in an organized uninterrupted fashion. If you would like to test your Pomodoro skills, try a tool like “”

Pomodoro Steps:

  1. Set a Routine
  2. Create a List
  3. Plan your tasks into blocks (Pomodoro)
  • Moving to the Cloud

What happened since we went fully remote? Well, FileMaker has graced all users around the world with the ability to work with FileMaker Server and FileMaker Cloud, which provides the ability to maintain and manage all FileMaker solutions remotely. Without many setbacks, the Kyo Logic team has been able to maintain consistency in providing support for all of our clients while adjusting to the drastic changes of the quarantine.

  • Kyo Logic is Staying Strong

            At Kyo Logic we continue to maintain our team cohesion through daily communication amongst ourselves because we understand the work we do as a team is substantially more valuable than tackling tasks and issues individually. We also hold conversations about the foods we cooked, the independent projects and hobbies we work on outside of work, and we also enjoy bringing some spontaneity to our Zoom video meetings with the virtual background feature from Zoom. Which in case you did not know is in the video tab under the “virtual backgrounds…” option. We look forward to hearing about your Pomodoro skills and what new dishes you have cooked that have sparked fireworks for your taste buds, keep rocking and FileMaker on!

The Session Table

What is it? Why should every file have it? How do you add it to your file?

What is it?

The Session Table is a utility table created for each individual instance of a user’s access to a file. It is created upon entry of the file (OnFirstsWindowOpen script trigger) and closed out upon shut down (OnLastWindowClose script trigger) of the file.

This is a sample of what a Session Table would look like in the Database Manager:

Why Should Every File Have it?

  • Helps to track Users Entry and Exit from File – It is critical that administrators know who is entering and how often and how long they are staying in the file. This can be useful for analytical purposes as well as for security. If you know that something malicious happened in a file during a specific period of time, you can go to the Session table to find the users who were in at that exact time.
  • Collects User metadata – Using FileMaker’s built-in calculation functions, you can acquire metadata about the user such as the type of device they are using, how they are accessing FileMaker (FileMaker Pro Advanced, FileMaker Go, WebDirect, etc.), the user’s IP address and many more pieces of information. Being aware of all of this can help the file administrators analyze what kind of user is spending time in their file in order to help make decisions.
  • Can be utilized to track user actions – If it is imperative that all user actions are tracked (an example being for HIPAA compliance) then the session table is where this can take place. You can create a login in the Session Table by using script triggers on fields and layouts.
  • Can be utilized for Creating Session-Based Tables – There may come a situation where you have to build a report or list that combines multiple data into one table multiple users can access this at the same time. As a result, there needs to be a way to distinguish which records are for which user session to make sure that one user does not see other users’ data. The Session table comes in use here. By utilizing the user’s specific session ID, you can determine which records are for that user’s list/report simply by including their session ID. This can be quite complicated, so we will have a blog in the future based solely on this topic.

How can you add it to your file?

After creating the Session table, you must make sure it is connected to your files GLOBAL, SYSTEM, or UTILITY table (this table should be the table in the file that contains all global fields).

At Kyo Logic, we like to name our global table the SYSTEM Table. (We also like to use three-letter codes as part of the names of our tables to make the table occurrences in the relationship graph easier to understand). And we connect SYSTEM (SYS__Sys) to SESSION (SYS_SES__AC) through this simple relationship:

Now that we have the infrastructure in place, we need to build the script to create the Session record.

The script that we have built, “Startup,” we have running OnFirstWindowOpen.

This script first creates the user’s unique SYSTEM record and then creates their unique Session record. It then sets all of the metadata fields that you would want to acquire. Finally, it sets the user’s Session ID to a SYSTEM global field so that the file can obtain the user’s session ID at any time.

We also include the “shutDown” script OnLastWindowClose to set the logout metadata field.

And, there you go. You now have a session table that you can use to track your user access into the file and so much more!

New FileMaker 14 features: Part Two [Video]

Hi everybody, and welcome back! In part two of our two-part series, we’ll be taking a look at a few more FileMaker 14’s best features.

One of the things users love most about FileMaker 14 is how they can organize all of their solutions as they see fit. They can be moved around in the Launch Center, allowing users to instantly find what they are looking for. There are 29 pre-built icons that will help with this process.

If someone loses their network connection and the server goes down, FileMaker 14 automatically reconnects when it is available again, with no data lost.

As always, thanks for watching, and be sure to check back here again soon for more helpful FileMaker tips and the latest industry news!

New FileMaker 14 features: Part One [Video]

Hi everybody, and welcome back! In part one of our two-part series, we’ll be taking a look at some of the best features of the FileMaker 14 platform.

When it comes to automating your new FileMaker solution, the Script Workspace does more of that work for you. Create, edit and view your scripts and calculations in one streamlined workspace, instead of them being all over the place.

Users can now operate FileMaker 14 from their mobile devices. The power of a FileMaker desktop solution is now fully available on your iPhone or iPad through FileMaker WebDirect.

As always, thanks for watching, and be sure to check back here again soon for more helpful FileMaker tips and the latest industry news, including part two of this series!

What to know about FileMaker WebDirect [Video]

Available with FileMaker Server 14, FileMaker WebDirect is state-of-the-art web technology that instantly runs FileMaker solutions directly in a web browser, with no web programming required. How can users make this technology work for them more easily?

FileMaker WebDirect allows for desktop style interaction with your information. You can use themes, styles, charts, menus and more. You can even drag and drop content into various container fields.

Users can even get instant access to changes in data or solutions. There is no need to refresh the browser.

As always thanks for watching, and be sure to check back here again soon for more helpful FileMaker tips and the latest industry news!

What are the benefits of using FileMaker WebDirect? [Video]

Although FileMaker WebDirect is very similar to other FileMaker servers, it does not have all of the same features as FileMaker Pro. To effectively use this system, it is important to know what the benefits are.

FileMaker WebDirect allows users to access their data from most devices, whether they are traveling, or working from the office. Users can then import or export records and container data.

FileMaker WebDirect lets users deploy a custom web application by hiding and locking the menu bar and status toolbar.

As always, thanks for watching, and be sure to check back here again soon for more helpful FileMaker tips and the latest industry news!

How to use FileMaker better with iOS [Video]

Hey everybody and welcome back! Today we’ll be discussing how you can better use FileMaker with iOS.

One of the best aspects of FileMaker on either the iPad or iPhone is the rich texting editing option. FileMaker allows you to choose the size, color and font of the text used. Highlight the really important data with the italic, bold or underlining preferences.

You will also be able to add a script to control whether or not the keyboard appears in your solution. FileMaker lets you tap into and scroll through a field without the keyboard getting in the way.

As always thanks for watching, and be sure to check back here again soon for more helpful FileMaker tips and the latest industry news!

What to know about FileMaker Go

FileMaker Go is available for iPhone and iPad. The purpose of the program is to allow users the opportunity to run FileMaker solutions on mobile platforms. The great thing about FileMaker Go is how it allows people to share important information while on the move, all of which have the same power and capability of a FileMaker desktop solution.

Here are a few things every user should know about FileMaker Go:

  • Database encryption: The data you are working with will be completely secure while on your device or hosted on a FileMaker Server 14. The use of FileMaker Pro Advanced will be required, however, to successfully and securely encrypt all of your sensitive information.
  • FileMaker feature support: There will be all of the familiar elements of FileMaker that you have used in the past, such as portals, Tab Control, and the Web Viewer. Most script steps, Script Triggers and calculations are also supported in this mobile app.
  • File transfer: You will be able to move files among your other iOS apps on the same device, or use AirDrop to transfer files to apps on other iOS devices. This is possible through the iOS Share Sheet, which makes sharing data a breeze.
  • Starter solutions: While using FileMaker Go, users can select professionally designed templates that are tailored specifically for the iPhone or iPad. This will allow people to manage contacts, assets, invoices and anything else that is needed.

Check out the rest of our website to learn more about FileMaker and how you can incorporate it seamlessly into your tech business or everyday life!

How to create great looking layouts in FileMaker Pro [Video]

Hey everybody and welcome back! Today we’ll be discussing ways you can design great looking layouts in FileMaker Pro.

One of the most important things you can do is keep the entire style simple and efficient. The layout should include only the fields and objects that are necessary, as anything else will make it more difficult for somebody to interact with the solution.

You will also want to design the solution for the appropriate sized screen it will be used on. The right resolution will make the layout easier for a user.

As always thanks for watching, and be sure to check back here again soon for more helpful FileMaker tips and the latest industry news!

6 ways to use the Script Workspace more efficiently

When it comes to automating your FileMaker solution, the upgraded version of Script Workspace does a lot of the work for you. You can create, edit, organize and view your scripts and calculations in one streamlined and easy-to-use workspace. This will help to speed up your development time.

Here are some tips that will help you use Script Workspace more efficiently in your FileMaker solution:

  • All-in-one view: Using tabs, this feature allows any user to work with multiple scripts at the same time. This will allow you to get your work done at a much faster rate, as you will not have to worry about closing out of one script in order to work on another project.
  • Favorites: You can add frequently used scripts to your favorites list in order to access them quickly. This is especially good if you tend to work with the same scripts multiple times, because you will not have to search around for what you need to access.
  • In-line editing: Script Workspace allows workers to edit scripts directly in the solution.
  • Script organization: Instead of having your materials spread all over the place, Script Workspace lets users keep existing scripts, folders and separators organized exactly how they would like. 
  • Search field: By creating instantly filtered results, users can find scripts faster than they would otherwise. Be sure to set up this option so you can move through the Script Workspace as quickly as possible.
  • Shortcuts: Use abbreviated text to build scripts faster.

Check out the rest of our website to learn more about FileMaker and how you can incorporate it seamlessly into your tech business or everyday life!