Vendor Shipment Intake with Claris Studio (Mobile + QR-Enabled)
Receiving shipments from vendors is one of the most routine, yet critical, operational processes in manufacturing, logistics, and warehousing. Despite its importance, many businesses still manage this step with clipboards, spreadsheets, and fragmented communication between teams. That might work when volumes are low, but for growing organizations, these manual methods quickly become a bottleneck.
As operations scale and customer expectations increase, teams need a faster, more consistent way to handle intake—one that’s easy for non-technical users, integrates cleanly with FileMaker, and allows for real-time visibility. That’s where Claris Studio comes in.
With Claris Studio, you can create a browser-based, mobile-friendly intake form that syncs directly to FileMaker. This makes it easy for your team to log incoming deliveries, scan barcodes or QR codes, and trigger follow-ups—all from a phone or tablet, no app required.
How It Works
Mobile-Friendly, No App Required
Warehouse staff, drivers, or receiving clerks can use a smartphone or tablet to access the intake form directly in a browser. This removes the friction of installing software or setting up accounts, and makes it usable by anyone—even those without FileMaker licenses.
QR and Barcode Scanning
QR or barcode fields can be used to scan shipping labels, PO numbers, or inventory tags. This enables instant identification of products, vendors, or expected delivery records, helping reduce manual typing and increasing speed and accuracy.
Customized Intake Fields
Each intake form can be customized to match your organization’s unique workflow. Fields might include delivery status, date received, item counts, condition reports, or the ability to upload images of damaged packaging. You can also include dropdowns or conditional fields based on shipment type.
Live Sync to FileMaker
Once submitted, all form entries automatically populate your FileMaker system. Data becomes immediately available for reporting, triggering status updates, initiating QA processes, or alerting purchasing and production teams.
Why This Matters
Traditional shipment intake processes often live in silos. A dock worker might mark a delivery on paper or in a spreadsheet, while back-office systems remain out of sync. This disconnect causes delays, missed updates, and often requires someone else to rekey data later. It also creates challenges for audits, traceability, and vendor accountability.
Claris Studio helps solve these problems by:
Providing real-time visibility into what has arrived and when
Eliminating duplicate data entry or error-prone transcription
Allowing each entry to be tied to a specific user and timestamp for accountability
Supporting follow-up automation—such as initiating inspections or inventory updates—as soon as the form is submitted
For companies already using FileMaker for inventory, purchasing, or supplier management, Claris Studio extends that power to the people and processes on the front lines—without requiring them to interact directly with FileMaker.
Who This Is For
This type of solution is especially valuable for:
Manufacturing companies receiving raw materials or parts
Warehouses that manage third-party shipments
Food distributors or healthcare suppliers with strict delivery protocols
Any organization seeking to modernize a clipboard-and-Excel workflow
If you’re managing vendor shipments manually—or relying on workflows that can’t scale—this is a practical, high-impact starting point for digital transformation.
Next Steps
If you’re using FileMaker today and looking for ways to modernize your warehouse or intake operations, Claris Studio offers an intuitive, modern path forward. From barcode scanning to mobile responsiveness and real-time sync, it’s a fast way to bring greater accuracy, speed, and structure to your supply chain.
Want to explore what a vendor shipment intake form could look like for your team?
Let’s talk—we’ll show you how easy it is to get started.