How a custom database system can keep a company organized

Posted by Justin Hesser on April 25, 2012

Organization and document storage is, oftentimes, either an ignored issue or one that consumes too much time and energy from employees or even CEOs. Although some companies may have their own ways of dealing with organizational debacles, one lost paycheck or a misplaced contract can be the difference between success and failure for many others.

To ensure that small businesses or startups are able to perform at their best, Inc. Magazine has listed a few areas of business management that may need some extra technological help for organization.

According to Inc., storage is always an issue with business, big or small. File storage capabilities have gotten the point that having multiple hard drives to back up tax forms and shipping receipts can seem outdated, let alone keeping actual hard copies of documents. Businesses may want to invest in a custom database software that utilizes cloud services to store their documents with little to no physical imprint than the device that was used to file it.

Furthermore, most standard database programs – much like Microsoft Excel – are efficient and productive, but don't fulfill the number of duties needed by business owners to help with customer relationship management. Some companies may need to keep track of when sales representatives have called a potential client or when executives need to document what was discussed in a teleconference. For this, a much more dynamic database may be needed to hold all of the information.

Also, contracts are a major concern with small businesses or startups. Any company that outsources its workload or hires independent contractors may have a number of different types of contracts it needs to use. While cloud storage solutions can assist this process, companies may want to speak with FileMaker consultants that can develop a custom database software that can not only store essential customer information but keep any number of contracts in one easy-to-access location.