How to prioritize and rank to-do lists and assignments

Posted by Justin Hesser on June 22, 2012

As more companies are starting to require employees to fulfill multiple positions with a variety of responsibilities, it can be challenging for them to juggle all these different assignments and projects. But, according to Inc. Magazine, there is a method that, when implemented into a custom database software, can help produce clear and effective to-do lists for a company's workforce.

According to Inc., companies may want to base their project management and prioritize their tasks based off the Pareto Principle. The mathematical theory states that 80 percent of the effects of something come from 20 percent of the causes. For example, oftentimes about 80 percent of a sales forces revenue will come from roughly 20 percent of the team. This is also a very prevalent statistic in major sports.

But, Inc. argues that this formula can be used to help prioritize and delegate duties and responsibilities and can be done very effectively with use of a custom database software.

This method involves ranking the tasks involved in completing an assignment on a scale of one to 10. This ranking is twofold, the first one should be how much effort an assignment will take to complete with 10 being maximum effort and one being very little. The second is the result of the assignment, with one having very little effect on the overall workload and a 10 having a major impact. By dividing the two numbers, manager and employers are given the ranking of an assignment.

While this may seem like a complicated process, if managers consult a FileMaker developer they can create a custom database where employees are able to punch in these rankings for daily assignments and tasks and are then given a prioritized assignment list. By having such an effective and laid daily – and even weekly and monthly – plan, companies may find themselves much more productive than before.