How to stop costly meetings and increase effective communication

Posted by Justin Hesser on March 26, 2012

Communication is crucial when it comes to operating a small to medium sized business. Whether it be about how many products are in the warehouse compared to what's on the floor, or when a budget report is due to a senior analyst, knowing the when, where and what of daily tasks is essential for all employees.

Often times, businesses will cover this information gap by holding multiple meetings a day. Although most meetings are productive when it comes to assessing progress on certain projects and assigning workloads for others, some meetings can not only be pointless but also expensive and inefficient. Forbes' March 26 article, "We've Got to Stop Meeting Like This: 7 Reasons to Cancel Your Next Meeting" outlines why companies should cut down on meetings and increase effective communications through other lines.

Forbes' greatest reasoning for limiting the amount of meetings a company conducts in a day is how expensive one can be. When hourly wages, transportation costs and catering are all taken into account, oftentimes the meeting isn't nearly worth how much it's costing the company. Further exacerbating this is that most meetings don't have a specific point and direction, they often end up with workers searching for something to meet about rather than solving a particular issue which means they are also unproductive – another reason cited as not to meet.

Rather than quickly slimming down on meetings per day, a company can increase the effectiveness and productivity of its employees and cut down on meetings through more fluid intra-company communications by seeking a custom software developer or a Filemaker consultant to develop a customized database software that will allow employees to store and access vital information. This will allow workers to increase productivity and also cut down on costly meetings by encouraging better communication throughout the organization.